Frequently Asked Questions

Time Management

I'm overloaded. Can you help me manage my time?


TaskAngel provides a simple way of gathering together all of the tasks in your busy life - big ones and small, at work and at home, painful or fun. Then it helps you decide exactly what you are going to do right now to reach your goals. We provide the Goal Action System to take control of your to-do list and reduce stress. TaskAngel also supports David Allen's ' Getting Things Done' and Michael Linenberger's ' Master Your Now'. Andrew's Productivity Blog gives you a fascinating supply of articles to help you with time management and personal productivity.





Building Your To-do List

Should I be using subtasks?


Sometimes a task is complicated and you have to follow a step by step process. In that case, you can make each of those steps a ‘subtask’ of the main task. Then you will have a parent task with subtasks.
Our blog article on subtasks explains how to use them.




My to-do list is stressing me out. How can I make it easier?


You're not alone! We all feel overloaded. Our Goal Action System will get you back on track.




How do repeating tasks work? How about with subtasks?


When you complete a task that has 'repeat’ set, that task is finished with and a new task is generated with a new due date decided by the repeat pattern you have chosen. If the task is set to repeat every week, the new task will have a due date one-week later than the due date of the original task, unless you chose ‘repeat from completion’, in which the new due date will be one week later than whenever you completed it. Here’s an example. I have a task 'Weed the garden” which has a due date of Sunday and is set to repeat weekly. Maybe I am busy on Sunday and I get round to doing it on Wednesday. If I mark it as complete on Wednesday, TaskAngel will create a new task, “Weed the garden”, due the next Sunday. But I’ll be too lazy to weed the garden only 4 days later, so I change the repeat pattern to ‘Repeat from completion’. Then when I complete on Wednesday the new task will have a due date of next Wednesday instead of Sunday. Subtasks work the same way, when you complete them. When you complete their parent task, a new task is generated as usual and it contains copies of all subtasks that were set to repeat. All subtasks that were not set to repeat are discarded. You can also set subtasks to ‘Repeat with Parent’. Then when the parent is repeated into a new parent, new versions of those subtasks will be copied into the new parent.





Filters

I have too many tasks. Help me to focus


TaskAngel has filters and settings to control what tasks you can see in your task list. On iPhone and iPad, tap the Filter button in the top left of your task list. On Windows, use the Filter Panel to the left your your task list. Each filter hides task that don't fit. 'Star' hides tasks that you haven't marked with a star. 'Completed' hides tasks that you haven't marked as complete. 'Due' shows you only the tasks that have a due date of today or earlier. Tap on a folder name to show you only the tasks in that folder. The filters work with your view settings. On Windows, these are in the View menu. On iPhone and iPad they are on the settings page. Tap on the settings button at the foot of your task list. View settings let you show or hide completed tasks, or tasks with negative priority, or with start dates in the future, or with folders or goals you have archived.




Why can't I see all of my tasks?


Task visibility is governed by your View settings and by your Filters. If you can't see some of your tasks, check the view settings first to see if your tasks are being hidden. Tasks might be hidden if you have completed them, or if you have set them to start at a future date, or if you have given them a negative priority, or put them in a folder you have archived, or assigned them a goal you have archived. In the filter panel, set the filter to 'All Tasks'. This will show you all tasks that satisfy your view settings. If you have subtasks, they will only be visible if you have opened their parent task. On Windows you do this by clicking on the bullet to the left of the parent task. On iPhone and iPad, you do it by tapping the 'subtasks' button to the right of the parent task, on the task list. We have a blog article that will tell you a lot more about subtasks




Can I create my own custom filters for my to-do list?


All versions of TaskAngel let you filter your task by properties like due date, start date, priority, folder, goal, context and status. With TaskAngel for Windows, you can do this even more powerfully by creating your own custom filters, based on combinations of properties that you specify. To create a new filter, go to the TaskAngel top menu and choose Edit / My Filters / New Filter. A window pops up called ‘New Custom Filter’. Suppose you want to filter for high priority filters that aren’t to be done at work. Give your filter a title like ‘High Priority not @Work’ and then go on to choose the rules for the filter. These are the rules that a task must pass to be included by the filter. The first rule is already populated to be Priority Top, so just change it to be Priority High. Then add a rule for context. If you have a context called Work, tap ‘add rule’ and select ‘Not context’ ‘Work’ Save your new custom filter. It appears on your Filter Panel, under the heading ‘My Filters. When you tap on it, your task list is reduced to only those tasks that pass your new filter. In this case, tasks that are high priority and do not have 'Work' context. To change or remove a custom filter, right-click on it and select an action from the menu that pops up. You can build complex filters by combining your rules with ‘and’ or ‘or’, using the drop-downs before each rule. TaskAngel follows the strict rules of logic when combining terms. Each group of ‘ands’ is combined first, then the ‘ors’ are applied.





Account


Security


Folders

What is a folder?


When you task list starts to grow, you can make it easier to deal with, by organising your tasks into folders. A folder is a container into which you can put tasks and notes. If you running a number of projects, you might want to use a folder for each of them.




How to add a folder


In TaskAngel Online, there is a Settings button at the bottom of the task list and the note list. Tap on it to bring up the Settings Page. On that page there is a 'Manage Folders' button. Tap on that to pop up the Folder List. From there you can add, edit and delete folders. Tap on the blue '+' button to add your new folder. The folder editor pops up ready to for you to give informaation about the folder. Type in the title of the folder, and a note explaining what kinds of tasks and notes it is for. I am a diabetic and one of my folders is 'Diabetes'. I use it to store notes about what food I eat and how much insulin I take. I put tasks into that folder to remind me to order medications, and to pick them up from my local chemist when they are ready.




How to change a folder


On the settings page tap the 'Manage Folders' button, to pop up the Folder List. From there, tap the three dots beside the folder. This brings up a menu with Edit. This brings up the Folder Editor. Change the title of the folder, or its note, then tap 'Save' when you have made your changes.




How to delete a folder


In TaskAngel Online, on the settings page tap the a 'Manage Goals' button, to pop up the Goal List. Each goal on your list has a 'more' button, with three dots. Tap that button to pop up a menu, then tap 'Delete'. When you delete a folder, you automatically delete all the notes it contains, and all its tasks and their subtasks.





Contexts

What is a context?


If you want to keep your work tasks separate from your home-making tasks, create two contexts with titloes like @home and @work, and assign the appropriate tasks to them. A context is a place where some of your tasks can be done. TaskAngel can filter your task list so that it only shows tasks in the context you are in right now. So when you are at work, TaskAngel knows to hide your gardening jobs.




How to add a context


In TaskAngel Online, there is a Settings button at the bottom of the task list and the note list. Tap on it to bring up the Settings Page. On that page there is a 'Manage Contexts' button. Tap on that to pop up the Context List. From there you can add, edit and delete contexts. Tap on the blue '+' button to add your new folder. The context editor pops up ready to for you to give information about the context. Type in the title of the context. I like to give my contexts names like @home, @work, @shopping, and so on. The @ tunes me in to the purpose of a context.




How to change a context


On the settings page tap the 'Manage Contexts' button, to pop up the Context List. From there, tap the three dots beside the context. This brings up a menu with Edit. Tap Edit to pop up the Context Editor. Change the title of the context, then tap 'Save' when you have made your changes.




How to delete a context


In TaskAngel Online, tap the Settings button at the bottom of the task list and the note list. On the settings page there is a 'Manage Contexts' button. Tap on that to pop up the Context List. Each context on your list has a 'more' button, with three dots. Tap that button to pop up a menu, then tap 'Delete'. If any tasks have that context, their context will be changed to 'None'.





Goals

What is a goal?


Goals are the things you are trying to achieve in your life. They might be 'Deliver project X', or longer terms thngs like 'Health' or 'Family happy, healthy and safe' Every task must be contributing towards at least one of your goals, otherwise you shouldn't be doing it.




How to add a goal


In TaskAngel Online, there is a Settings button at the bottom of the task list and the note list. Tap on it to bring up the Settings Page. On that page there is a 'Manage Goals' button. Tap on that to pop up the Goal List. From there you can add, edit and delete goals. Tap on the blue '+' button to add your new goal. The goal editor pops up ready to for you to give informaation about the goal. Type in the title of the goal, and a note explaining what will happen to achieve the goal. One of my goals is 'Piano' and its note says "This goal is achieved when I complete the 'Piano In A Flash' course"




How to change a goal


Tap on the 'Manage Goals' button, on the Settings page, to pop up the Goal List. Then tap on the three dots beside the goal. This brings up a menu. Tap on Edit to pop up the Goal Editor. Change the title of the goal or its note, then tap 'Save' when you have made your changes.




How to delete a goal


In TaskAngel Online, tap the Settings button at the bottom of the task list and the note list. On the settings page there is a 'Manage Goals' button. Tap on that to pop up the Goal List. Each goal on your list has a 'more' button, with three dots. Tap that button to pop up a menu, then tap 'Delete'. If any tasks have that goal, their goal will be changed to 'None'





Priority

Priorities, and how to use them


You can rank the urgency of your tasks by setting their priorities to Top, High, Medium, Low or Negative. Negative priority gives you a convenient way to hide a task. The settings page has 'Show Negative Priority'. If you switch that off, all tasks with negative priorities are hidden. I like to group my task list by priority, with top priority first. I do that by going to the settings page and setting 'Group by Priority Descending'.





Status


Devices

What devices does TaskAngel run on?


TaskAngel Online runs on anything with a broswer. Windows, Mac, Chromebook, iPhone, iPad, and Android phones and tablets. We also have native versions for Windows and iOS. They use Toodledo to sync your tasks and notes across your devices.





Pricing

How much does TaskAngel cost? Do I have to pay a subscription?


You can try TaskAngel Online for 30 days, free of charge. After that, you need to pay a subscription of $4.99 permonth, or the equivalent in your local currency. We process your payment in partnership with Stripe. It's one of the world's leading secure payment gateways. The native iOS and Windows versions of TaskAngel have different pricing. On iPhone and iPad, the basic version is free but there are in-app purchases to unlock advance features. On Windows, there is a one-time free after a free trial. For more details please visit our pricing page. If you want to sync with Toodledo, you will need to pay them a subscription.





Sync

I keep getting the message: "request was aborted: could not create ssl/tls secure channel" when I try to sync with Toodledo.


In March 2020, Toodledo changed their security protocol for app connections. This change was incompatible with Windows 7. Please use Windows Update to apply “Security Update for Microsoft Windows (KB3042058)”. You can download it from this page: https://support.microsoft.com/en-us/help/3042058/microsoft-security-advisory-update-to-default-cipher-suite-priority-or Please also update TaskAngel to version 3.6 build 3787 or later, from our download page.





Tasks

What is a task?


Your to-do list is made up of tasks. Each task is a promise, to yourself or to someone else. In each task you say exactly what you have committed to do, and by what due date.




How to create a task


In TaskAngel Online, the task list has a large blue '+' button towards the lower right corner. Tap that to pop up the task editor. Say in the title what you have committed to do. Give a due date if that is part of your commitment, and a due time if there is one. If this is going to be a regular task, set it to repeat at the appropriate frequency. Give a priority to reflect the urgency of this task relative to the others on your list. There is excellent advice on how to do this, from Time Management Systems like Getting Things Done and Master Your Now. If you are organising your tasks into folders, or assigning them to your goals, or giving them contexts, do that now in the task editor. If you are creating this task in response to an email, copy the email into your clipboard and paste it into the note panel embedded in the task editor. When your task is as you want it, tap 'Save' to add it permanently to your task list.




How to change a task


In TaskAngel Online, each task on your list has a 'more' button, with three dots. Tap that button to pop up a menu, then tap 'Edit'. The task editor pops up and you can change any of the information about yout task. Tap 'Save' when the task is as you want it. Your changes are immediately visible to TaskAngel on your other devices. On those devices, you may need to refresh your task list. You can do that by tapping on the menu and selecting 'Refresh Tasks'




How to delete a task


In TaskAngel Online, each task on your list has a 'more' button, with three dots. Tap that button to pop up a menu, then tap 'Delete'.




What is a subtask?


Sometimes a task is complicated and you have to follow a step by step process. In that case, you can make each of those steps a ‘subtask’ of the main task. Then you will have a parent task with subtasks.
Our blog article on subtasks explains how to use them.




How to set a task to repeat


When you complete a task that has 'repeat’ set, that task is finished with, but a new task is generated with a new due date decided by the repeat pattern you have chosen. If the task is set to repeat every week, the new task will have a due date one-week later than the due date of the original task. Here’s an example. I have a task 'Weed the garden” which has a due date of Sunday and is set to repeat weekly. Maybe I am busy on Sunday and I get round to doing it on Wednesday. If I mark it as complete on Wednesday, TaskAngel will create a new task, “Weed the garden”, due the next Sunday. But I’ll be too lazy to weed the garden only 4 days later, so I change the due date to next Wednesday. Then when I complete on Wednesday the new task will have a due date of the Wednesday after. Subtasks work the same way, when you complete them. When you complete their parent task, a new task is generated as usual and it contains copies of all subtasks that were set to repeat. All subtasks that were not set to repeat are discarded. You can also set subtasks to ‘Repeat with Parent’. Then when the parent is repeated into a new parent, new versions of those subtasks will be copied into the new parent.





Notes

What is a note?


A note is a snippet of information you might find useful while you are working on your task list. Each task, goal and folder has a note embedded in it. You can also keep a seperate list of stand alone notes, and keep them in folders. These are the same folders as the ones you use to organise your tasks. A note is often just a simple piece of text. However, you can include formatted headings, bullet lists, and web links if you want to, by using Markdown codes. TaskAngel supports the codes described in the official Markdown Guide.




How to create a note


In TaskAngel Online, the note list has a large blue '+' button towards the lower right corner. Tap that to pop up the note editor. Say in the title what your note is about. If you are creating this note in response to an email, copy the email into your clipboard and paste it into the note editor. When your note is as you want it, tap 'Save' to add it permanently to your note list.




How to change a note


In TaskAngel Online, each note on your list has a 'more' button, with three dots. Tap that button to pop up a menu, then tap 'Edit'. The note editor pops up and you can change any of the information about yout note. Tap 'Save' when the note is as you want it. Your changes are immediately visible to TaskAngel on your other devices. On those devices, you may need to refresh your note list. You can do that by tapping on the menu and selecting 'Refresh Notes'




How to delete a note


In TaskAngel Online, each note on your list has a 'more' button, with three dots. Tap that button to pop up a menu, then tap 'Delete'.





This page answers your questions about TaskAngel and how to use it.

Detailed instructions on this page are for TaskAngel Online. For more help with our other versions, please visit:

 

TaskAngel for iPhone and iPad

TaskAngel for Windows